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Privacy Policy

Effective Date: September 8, 2026

Richards Procurement Group, LLC (“RPG,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect when you visit richardsprocurementgroup.com (the “Site”) or engage our consulting, training, and related services (the “Services”), how we use and share that information, and the choices available to you. By using the Site or the Services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Information you provide to us. When you submit a form on the Site, request a consultation or assessment, register for training or a webinar, subscribe to communications, or engage us for Services, we collect the information you choose to provide. This may include your name, company name, job title, email address, phone number, mailing address, information about your organization’s federal contracting goals, contract vehicles, capabilities, and any other details you include in your message or engagement materials.

Information collected automatically. When you visit the Site, our web hosting provider and content management system automatically record standard technical information such as your IP address, browser type and version, operating system, referring URL, pages viewed, date and time of access, and similar server log data. This information is used for security, troubleshooting, and understanding how the Site is used.

Information from other sources. In the course of providing Services, we may supplement information you provide with publicly available government data (for example, from SAM.gov, GSA eLibrary, USAspending.gov, or the Federal Procurement Data System) and professional networking sources, solely to support the engagement.

2. Cookies and Similar Technologies

The Site currently uses only strictly necessary cookies and similar technologies required for the Site to function, such as those used for security, page caching, spam prevention on forms, and session management for administrative users. These essential cookies do not track you across other websites and do not require your consent under applicable law. You will see a brief notice on your first visit acknowledging this.

We do not currently use advertising cookies, cross-site tracking pixels, or third-party behavioral advertising technologies on the Site. If we add analytics or marketing technologies in the future (for example, web analytics to understand Site traffic), we will update this Privacy Policy and, where required by law, request your consent before those technologies are set.

You can control cookies through your browser settings, including blocking or deleting cookies. Disabling essential cookies may affect the functionality of the Site, including the ability to submit forms.

3. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries, consultation requests, and assessment submissions;
  • Provide, administer, and improve the Services and deliver reports, monitoring notices, training, and other engagement materials;
  • Prepare proposals, engagement agreements, and invoices, and process payments;
  • Send administrative communications and, with your consent or as permitted by law, information about our Services, events, and federal procurement topics we believe may interest you (you may opt out at any time);
  • Operate, secure, and maintain the Site, detect and prevent fraud, spam, and abuse, and enforce our Terms and Conditions;
  • Comply with legal obligations and protect our rights and the rights of others.

4. How We Share Your Information

We do not sell your personal information and do not share it with third parties for their own marketing purposes. We share information only in the following circumstances:

  • Service providers. With vendors who perform services on our behalf, such as web hosting, email delivery, form processing, document storage, payment processing, and professional subcontractors who support delivery of the Services. These providers are permitted to use your information only as necessary to provide services to us and are bound by confidentiality obligations.
  • Government agencies, at your direction. When you engage us to assist with a proposal, application, or submission, information is shared with the relevant government agency or contracting portal only as you authorize and direct.
  • Legal requirements. When required by law, subpoena, court order, or governmental request, or when we believe disclosure is necessary to protect our rights, your safety or the safety of others, or to investigate fraud or security issues.
  • Business transfers. In connection with a merger, acquisition, financing, or sale of all or a portion of our business, subject to reasonable confidentiality protections.
  • With your consent. For any other purpose disclosed to you at the time of collection or with your permission.

5. Client Confidentiality

Non-public business, pricing, capability, and proposal information that clients share with us in the course of an engagement is treated as confidential in accordance with our Terms and Conditions and any executed engagement agreement, and is used only for the purposes of that engagement.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, to provide the Services, to satisfy legal, accounting, or reporting requirements, and to resolve disputes and enforce our agreements. Inquiry and form submissions that do not result in an engagement are generally retained for no longer than twenty-four (24) months. Engagement records are retained for the duration of the engagement and for a reasonable period thereafter consistent with applicable statutes of limitation and record-keeping obligations.

7. Security

We use reasonable administrative, technical, and physical safeguards designed to protect the information we collect, including secure hosting, access controls, and web application firewall protections on the Site. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security. Please do not submit sensitive information such as government identification numbers, financial account numbers, or classified or controlled unclassified information (CUI) through the Site’s public forms.

8. Your Choices and Rights

Marketing communications. You may opt out of marketing emails at any time by following the unsubscribe instructions in the message or by contacting us at the address below. We will continue to send transactional and engagement-related communications as needed.

Access, correction, and deletion. Depending on where you reside, you may have the right to request access to the personal information we hold about you, to request correction of inaccurate information, to request deletion of your information, to obtain a portable copy of your data, or to object to or restrict certain processing. This includes rights available to residents of Texas under the Texas Data Privacy and Security Act, residents of California under the California Consumer Privacy Act, and residents of other U.S. states with comprehensive privacy laws, to the extent those laws apply to us. We will honor verified requests as required by applicable law and will not discriminate against you for exercising your rights.

Visitors from outside the United States. The Site is operated from the United States and is intended for U.S.-based organizations pursuing U.S. federal contracts. If you access the Site from the European Economic Area, the United Kingdom, or another jurisdiction with data protection laws that differ from U.S. law, please be aware that your information will be transferred to and processed in the United States. Where the EU or UK General Data Protection Regulation applies, our legal bases for processing are performance of a contract, our legitimate interests in operating our business and the Site, compliance with legal obligations, and your consent where required. You may have additional rights, including the right to lodge a complaint with your local supervisory authority.

To exercise any of these rights, contact us using the information in Section 12. We may need to verify your identity before responding.

9. Do Not Track

Some browsers offer a “Do Not Track” signal. Because the Site does not currently engage in cross-site tracking, we do not respond differently to such signals. If we adopt tracking technologies in the future, we will update this section and honor recognized opt-out preference signals where required by law.

10. Children’s Privacy

The Site and the Services are intended for businesses and adult professionals. We do not knowingly collect personal information from children under the age of 16. If you believe a child has provided us with personal information, please contact us and we will delete it.

11. Third-Party Websites

The Site may contain links to third-party websites, including government portals such as SAM.gov, GSA eBuy, and agency acquisition sites, as well as social media platforms. We are not responsible for the privacy practices or content of those sites, and this Privacy Policy does not apply to them. We encourage you to review the privacy policies of any third-party site you visit.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

Richards Procurement Group, LLC
Email: todd.richards@richardsprocurementgroup.com

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. The “Effective Date” at the top of this page indicates when it was last revised. Material changes will be posted on this page, and your continued use of the Site or the Services after changes are posted constitutes acceptance of the updated Privacy Policy.